WHAT IS THE KENTUCKY OPEN RECORDS ACT

(KORA)The Kentucky Open Records Act (KRS 61.870 to KRS 61.884), or KORA, provides access to public records that, by law, are not exempt from disclosure.

For more information on the act, visit the Kentucky Office of the Attorney General Web site at https://ag.ky.gov/orom/Pages/default.aspx

WHAT ARE PUBLIC RECORDS?

Public records are those materials prepared, owned, used, possessed, maintained, or retained by state and local government agencies that must be open for public inspection unless the records are excluded by any of the 14 exemptions in the Kentucky Open Records Act. Public agencies are not required to compile information or to answer questions but to provide only specific records responsive to a request. WHKentucky Office of the Attorney General Web site at https://ag.ky.gov/orom/Pages/default.aspx

IS THERE A COST FOR RECORDS?

The City of Greenville, KY charges 10 cents per released page. There also are charges for photos, compact discs, videotapes, and diskettes varying from $5-$10 apiece. The official custodian sends a letter stating how much requesters owe for records along with the records.

WHAT IS THE TIMEFRAME FOR A RESPONSE TO MY REQUEST?

A response to your request will be sent within five (5) days, excepting Saturdays, Sundays, and legal holidays after receipt of an open records request.

WHO MAY MAKE AN OPEN RECORDS REQUEST?

Only residents of the Commonwealth of Kentucky request to inspect public records and anyone requesting records must include a statement that the person making the request is a resident of the Commonwealth of Kentucky. The City pursuant to KRS 61.872(2) may deny a request to inspect records that does not include such a statement.

HOW DO I REQUEST A PUBLIC RECORD?

To request copies of or inspect public records, you must make a written request to the City Clerk. Sign the request, print your name, and describe the records (be specific, i.e. name, date, location) you wish to inspect or obtain copies of. Please include your address and phone number. Mail, fax, send via email or hand deliver your request to the City of Greenville Attn: City Clerk, at the following address or email address:

City of Greenville, Kentucky             

Attn: City Clerk                                                   

118 Court Street

Greenville, KY 42345

The fax number is 270-338-3007. Send to the attention of City Clerk. If you have questions, call 270-338-3966. You may email records requests to greenvilleclerk2023@gmail.com. This information is available on the City’s website and a form promulgated by the Kentucky Attorney General is available for submitting open records requests.